Sales Filing & Remittance

Whether you collect eco-fees or use a cost internalization approach, managing recurring sales filings is a breeze with PICTUS. Automatically create sales filings for each member based on their reporting requirements and status. Members can file online through a simple, guided interface—no spreadsheets, no confusion—cutting filing time to 1-2 minutes on average.

Once filings are approved, PICTUS generates invoices based on your program’s pricing structure, applying fees, taxes, or penalties as needed. Track payments in real time, allow for online transactions, and sync with your accounting software for full financial visibility.

How it works:

Member is Registered

Registration Drives Filing

Filing Completed

Invoice Created

Member Pays Invoice

Automate the Entire Flow of Revenue

Each step of the sales reporting workflow can be automated, so that routine transactions are completed with zero involvement of PRO staff. Our case studies demonstrate that up to 75% efficiency gains can be achieved compared to traditional paper or email-based processes.

Gather Data to Automate Filing

The Registration process collects important information about a member business. Certain types of members – we call them Remitters – complete periodic sales reporting. During the Registration process for Remitters, important information such as program participation, filing frequency and status is gathered.

Accurate information from the beginning.

Filings Automatically Generated

Filings usually relate to an accounting cycle – monthly, quarterly, annual or custom. PICTUS generates a required filing and puts it front and center on the Remitter home page where it is visible. Reminder Communications further reinforce the presence of an outstanding filing.

Members clearly see visible outstanding filings.

A Flexible Product Catalog

Like an online store, a flexible product catalog is important to model your business. Our product catalog allows for date-driven pricing, multiple tiers, sizing-based fees and can include commissions, penalties and taxes. Remitters can establish favorite products and use Excel-driven forms to file multiple businesses at once.

Filings completed in 1-2 minutes.

Approved Filing to Invoice

An approved filing automatically becomes an Invoice. Open Invoices are PDF files that can be sent to accounts payable, just like any other business purchase. Both Open and Closed Invoices are easily available to Remitters, along with reporting on transaction history. Optionally, invoices can be directly emailed to Remitters.

On-time invoicing leads to on-time collection.

Reduce Accounts Receivable

Various payment options exist, with the goal always being online or electronic. You can use PICTUS as a basic Accounts Receivable subledger or interface to your accounting system. Payments and Remittances includes payment information on the invoice so that members have a transparent audit trail of their transactions.

Keep Members informed about transactions.