Turn Sales Reporting into Seamless Invoicing

PICTUS streamlines recurring filings and ties them directly to invoicing and payment tracking

Whether you collect eco-fees or use a cost internalization approach, managing recurring sales filings is a breeze with PICTUS. Automatically create sales filings for each member based on their reporting requirements and status. Members can file online through a simple, guided interface—no spreadsheets, no confusion—cutting filing time to 1-2 minutes on average.

Once filings are approved, PICTUS generates invoices based on your program’s pricing structure, applying fees, taxes, or penalties as needed. Track payments in real time, allow for online transactions, and sync with your accounting software for full financial visibility.

How it works:

Member is Registered
Registration Drives Filing
Filing Completed
Invoice Created
Member Pays Invoice

Automate the Entire Flow of Revenue

Each step of the sales reporting workflow can be automated, so that routine transactions are completed with zero involvement of PRO staff. Our case studies demonstrate that up to 75% efficiency gains can be achieved compared to traditional paper or email-based processes.

Member is Registered
Gather Data to Automate Filing
The Registration process collects important information about a member business. Certain types of members – we call them Remitters – complete periodic sales reporting. During the Registration process for Remitters, important information such as program participation, filing frequency and status is gathered.

Accurate information from the beginning.

Registration Drives Filing
Filings Automatically Generated
Filings usually relate to an accounting cycle – monthly, quarterly, annual or custom. PICTUS generates a required filing and puts it front and center on the Remitter home page where it is visible. Reminder Communications further reinforce the presence of an outstanding filing.

Members clearly see visible outstanding filings.

Filing Completed
A Flexible Product Catalog
Like an online store, a flexible product catalog is important to model your business. Our product catalog allows for date-driven pricing, multiple tiers, sizing-based fees and can include commissions, penalties and taxes. Remitters can establish favorite products and use Excel-driven forms to file multiple businesses at once.

Filings completed in 1-2 minutes.

Invoice Created
Approved Filing to Invoice
An approved filing automatically becomes an Invoice. Open Invoices are PDF files that can be sent to accounts payable, just like any other business purchase. Both Open and Closed Invoices are easily available to Remitters, along with reporting on transaction history. Optionally, invoices can be directly emailed to Remitters.

On-time invoicing leads to on-time collection.

Member Pays Invoice
Reduce Accounts Receivable
Various payment options exist, with the goal always being online or electronic. You can use PICTUS as a basic Accounts Receivable subledger or interface to your accounting system. Payments and Remittances includes payment information on the invoice so that members have a transparent audit trail of their transactions.

Keep Members informed about transactions.

Digital Sales Filing Submission

No paper, simple forms

Remitters can quickly respond to visible filings, starting directly from an email reminder.

Flexible Product Catalog

Model your products

The sales reporting you capture may be simple or may be complex – PICTUS can handle it and effectively present it to your Remitters.

Keep Members Happy

A simple user experience keeps Members smiling

Members see everything in one place. All businesses, across programs and jurisdictions. PICTUS provides a simple online portal experience for Members, including transaction history and reporting.

Complete Accounts Receivable

Get paid on time

Use PICTUS as an accounts receivable subledger or transfer data to your accounting system. Either way, automation reduces your involvement in routine transactions so that you can focus on exceptions.



Program Registration

Manage member information with ease

Sales Filing

Automate sales reporting & compliance submissions

Claims Processing

Streamline incentive claims & adjudication

Compliance

Identify risks and ensure audit readiness

Automated Communications

Keep members informed & engaged

Payment & Remittance

Handle invoicing, payments, and reconciliation

Field Data Collection API

Track collection efforts with mobile and digital tools

Analytics & Insights

Visualize and optimize program performance

Program Registration

Manage member information with ease

Automated Communications

Keep members informed & engaged

Sales Filing

Automate sales reporting & compliance submissions

Payment & Remittance

Handle invoicing, payments, and reconciliation

Claims Processing

Streamline incentive claims & adjudication

Field Data Collection API

Track collection efforts with mobile and digital tools

Compliance

Identify risks and ensure audit readiness

Analytics & Insights

Visualize and optimize program performance


Find the Right Fit for Your Organization

We offer scalable pricing designed to match the size and complexity of your compliance program. From small teams to national initiatives, PICTUS can grow with you.

Progression

Sync claims data seamlessly with your existing workflows.

Google Cloud

Leverage secure, scalable cloud computing.

Amazon AWS

Power your program with reliable, scalable cloud infrastructure.

Microsoft Power BI

Keep your team informed with business insights and reporting.

Salesforce

Connect member data and revenue tracking with your CRM.